Prove the business-use % — then claim the real costs
Civil service mileage rates do not apply. The logbook gives you business vs private km; fuel, service and receipts become the Form 11 motor-expenses pack.
Why sole traders claim actual expensesOne vehicle free forever. Family for the household. Pro is built for sole traders, tradespeople, small businesses and company-car drivers.
For one driver, one vehicle
For households sharing cars
For sole traders, tradespeople, small businesses and company-car drivers
Civil service mileage rates do not apply. The logbook gives you business vs private km; fuel, service and receipts become the Form 11 motor-expenses pack.
Why sole traders claim actual expensesSite-to-site log, fuel and service receipts, CVRT and tax reminders — one PDF at year-end. Not BIK, not civil service rates.
Records for Irish tradespeopleUp to 10 vehicles, fleet totals, year-over-year and CSVs with VAT columns. Family is 3 cars for a household; a 4-van builder is Pro.
Small fleet managementA contemporaneous business-km log is what Revenue asks for. The rate steps down at 26,000 / 39,000 / 48,000 km. Commute is not business.
Company car BIK IrelandSame layout as a live Pro export
Accountants ask for a proper log. This is one month from a sample van — Business / Commute / Private, period totals, trip list. Pro exports the same page for any period, including 1 January–31 December.
Figures are anonymised. Not a tax computation — your accountant applies rates and Form 11 treatment. Employees claiming civil-service rates get a Tax Period variant with a reclaim column and a signature block.
| Type | Trips | Distance | Share |
|---|---|---|---|
| Business | 19 | 428 km | 80% |
| Commute | 2 | 32 km | 6% |
| Private | 3 | 78 km | 14% |
| Total | 24 | 538 km | 100% |
| Date | Type | From → To | Purpose | Distance |
|---|---|---|---|---|
| 2 Oct 2025 | Business | Home, Naas → Kitchen fit, Celbridge | First-fix electrics | 28 km |
| 2 Oct 2025 | Business | Celbridge → Rewire, Maynooth | Consumer-unit upgrade | 12 km |
| 2 Oct 2025 | Business | Maynooth → Home, Naas | Return from site | 22 km |
| 3 Oct 2025 | Commute | Home, Naas → Yard, Newbridge | Collect materials | 16 km |
| 3 Oct 2025 | Business | Yard, Newbridge → Fuse board, Kildare Town | Board replacement | 24 km |
| 3 Oct 2025 | Business | Kildare Town → Home, Naas | Return from site | 32 km |
18 more trips in this period — open the full sample to print or save as PDF.